An Extraordinary General Meeting (EGM) of National Council is being called for Saturday 22 March 2025 to vote on the adoption of the RNZRSA Constitution. Registrations are now open - you can click here to register now.

The final version of the RNZRSA Constitution being put forward for adoption will be released on Wednesday 26 February. 

It contains significant updates from the original draft which was released in July 2024. These updates reflect the feedback provided during the consultation process. You can find a summary of the key changes by clicking here.

Support for Associations

To help prepare for the EGM, a number of online information sessions are being made available to allow Associations to hear first-hand what has been updated following the consultation period and ask any questions they may have. 

A series of newsletters is also being produced to answer commonly asked questions - so keep an eye on your email inbox, or you can find copies of the newsletters that have already been released below.

Information Sessions

A number of online information sessions have been scheduled in the lead up to the EGM. These sessions provide the opportunity for Associations to learn more about how the feedback received during the consultation period has been incorporated in the final version of the Constitution - and to ask questions.

The dates and times can be found below, with links for the online sessions being released closer to the time. There is no need to register for these sessions and Associations can attend as many sessions as they like.

3 March 2025 (Monday): Online Information Session 6-7pm
 
4 March 2025 (Tuesday): Online Information Session 6-7pm
 
6 March 2025 (Thursday): Online Information Session 6-7pm
 
8 March 2025 (Saturday): Online Information Session 10-11am
 
11 March 2025 (Tuesday): Online Information Session 12-1pm
 
13 March 2025 (Thursday): Online Information Session 6-7pm
 
15 March 2025 (Saturday): Online Information Session 11am-12pm
 
18 March 2025 (Tuesday): Online Information Session 6-7pm

Newsletter: Understanding the RNZRSA Constitution

A series of short newsletters is being produced to help Associations understand what’s in the proposed RNZRSA Constitution - and the reasoning behind it.

Each newsletter will be sent out to all Associations, and included on this webpage.

The newsletters take the form of FAQ’s designed to answer your most common questions, dispel myths and provide the important information Associations need to make their decision at the EGM.

Click on the links below to download the newsletters.

Understanding the RNZRSA Constitution - Vol 1

Key Dates:

22 Feb 2025 - Submissions for voting by proxy due at National Office.

1 Mar 2025 - Notice of EGM to be released (includes Agenda, Notice of Motion and supporting documentation)

22 Mar 2025 - Online EGM to be held from 10am - 12pm.

23 Mar 2025 - Reserve Day for EGM (should Quorum not be met on 22 Mar 2025) 

EGM Administration

Registration

Registrations are now open for those wishing to take part in the Online EGM being held to consider the adoption of the new RNZRSA Constitution.

Register today by completing the form found here.

Who will need to register?

Delegates: All delegates are required to register. Each delegate must have access to an individual device connected to the internet during the EGM to enable voting.

Observers: Registration is required for each observer wishing to receive a link to view the EGM. If groups of observers are gathering together to view the EGM - only one link is required (noting that any delegates also viewing at that location will require to register individually and have access to their own device for voting).

Proxy Votes

Associations that are not able to provide a delegate to attend the online EGM can appoint a Proxy using the form found at the bottom of this page.

All submissions for voting by Proxy must be submitted by email to nationalcouncil@rsa.org.nz no later than 22 February 2025.

Quorum

In the event that a quorum is not present at the EGM on Saturday 22 March, the meeting will be reconvened on Sunday 23 March in accordance with the provisions found at paras 13.9 and 13.10 of the RNZRSA Bylaws.