The final version of the RNZRSA Constitution being put forward for adoption in March 2025 is going through a final legal review. 

It contains significant updates from the original draft which was released in July 2024. These updates reflect the feedback provided during the consultation process. You can find a summary of the key changes by clicking here.

It is anticipated that the legal review will be complete by the end of January 2025, and the final version will be released to Associations as soon as it has been received.

While the Constitution goes through this final review, an information package is being prepared to help Associations understand what has been updated from the original draft. This information will be released on this page no later than 23 December.

Associations will be advised of any final amendments made during the legal review as soon as it is completed. The full and final version of the RNZRSA Constitution will be sent out at the same time.

Key Dates:

An Extraordinary General Meeting (EGM) is being called for Saturday 22 March 2025 to vote on the adoption of the RNZRSA Constitution. The EGM will be held as an online meeting.

13 Jan 2025 - Registrations open for EGM

22 Feb 2025 - Submissions for voting by proxy due at National Office.

1 Mar 2025 - Notice of EGM to be released (includes Agenda, Notice of Motion and supporting documentation)

22 Mar 2025 - Online EGM to be held from 10am - 12pm.

23 Mar 2025 - Reserve Day for EGM (should Quorum not be met on 22 Mar 2025) 

EGM Administration

Registration

Registrations open on Monday 13 January for those wishing to take part in the Online EGM being held to consider the adoption of the new RNZRSA Constitution.

Who will need to register?

Delegates: All delegates are required to register. Each delegate must have access to an individual device connected to the internet during the EGM to enable voting.

Observers: Registration is required for each observer wishing to receive a link to view the EGM. If groups of observers are gathering together to view the EGM - only one link is required (noting that any delegates also viewing at that location will require to register individually and have access to their own device for voting).

Proxy Votes

Associations that are not able to provide a delegate to attend the online EGM can appoint a Proxy using the form found at the bottom of this page.

All submissions for voting by Proxy must be submitted by email to nationalcouncil@rsa.org.nz no later than 22 February 2025.

Quorum

In the event that a quorum is not present at the EGM on Saturday 22 March, the meeting will be reconvened on Sunday 23 March in accordance with the provisions found at paras 13.9 and 13.10 of the RNZRSA Bylaws.